Databases – they hold so much important business data but are often so bad documented and backed up. This is often due to not optimal communication and understanding between system administrators and application developers respective DB administrators / DBAs.

It became important do at least document databases and be quickly able to determine if a server has a database running or not and where is the actual backup of the database etc.

The database module therefor has a sub-table application groups that help to combine various databases to a single group – like ERP system and on top of it TIR levels that should help to understand when and how often a backup is needed and how long it shall be kept. The IT Assets management will not enforce or check any TIR levels, but you can define them and assign them to certain databases, so they are at least documented and defined.

Besides those information, you can document every single database on a server rather detailed with important information to the database server engine version and CPU architecture and then even more important a very detailed way to document how the database is backed up and where the backups resides and how long backups are kept.

It is not the perfect way to document databases, but it is from an simple IT perspective better then most I personally have seen (often nothing) and it helps to quickly determine if, when and where the backup of the database resides and if there is a monitoring solution supposed to check if this is actually happening.