Links and URLs is used on the main menu page. Theoretically this is a simple link-list that you can provide to have quick access to all your web-portals and URLs with a friendly name. This helps to remember all the URLs and having them saved and managed centrally through the asset management database.

Instead of having just a single flat list, this is actually based on a access level system that by default knows Helpdesk, Sys-Admin, Management – you could theoretically add more in the specific table, but this is the default you have available.

The access level is hierarchical, meaning, a higher level see lower level links as well – see the following example

Helpdesk – Level 1:
  • helpdesk.domain.com
  • passwordreset.domain.com
  • wifi-guest-access.domain.com
Sys-Admin – Level 2:
  • wifi-ssid-configuration.domain.com
  • servermanagement.domain.com
Management – Level 3:
  • employee-reviews.domain.com

The helpdesk level will only see the three helpdesk links, while the sys-admin level will see the helpdesk links as well as the sys-admin links and finally management level will see all links.

You assign those levels in the application user interface per user. A change to a link will auto-populate within minutes to all application users through the auto-refresh of the main menu.

Data field and reference overview

  • Access Level (helpdesk, sys-admin, management)
  • Active / Disabled
  • Link
  • Description
  • is a file / path or program

Files / Programs / special links

You might have situations like e.g. shared OneNote books or URLs that need to be opened with Internet Explorer – look at the following examples for such links

  • Internet Explorer needed
    • “C:\Program Files\internet explorer\iexplore.exe” “http://myurl.domain.local”
  • OneNote file example
    • ONENOTE.EXE “https://domain.sharepoint.com/personal/Documents/OneNote Notebooks/NoteBookName”
  • Folder path example
    • explorer.exe “\\server\share”